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2-3-12 IKF Board of Directors Meeting Minutes January 21-22, 2012 – Ontario CA President Bill Hilger called the Saturday Open Meeting to order at 8:10 am. Directors present at Roll Call were Glenn Araki, Ed Diederich, Bill Hilger, Jack Hoegerl, Doug Norgaard, Tom Rayl, Rick Scribner, and Art Verlengiere. Director Mike Schorn was not present at the Meeting. Election of Officers For President: Hilger nominated by Diederich. Second by Norgaard. In Favor: Unanimous Passed For Vice-President: Scribner nominated by Verlengiere. Second by Norgaard. In Favor: Unanimous Passed For Secretary: Schorn nominated by Scribner. Second by Hoegerl. Norgaard nominated by Verlengiere. Second by Araki. Schorn: Scribner Norgaard: Hoegerl, Araki, Diederich, Hilger, Rayl, Verlengiere - Abstain In Favor: Unanimous Passed For Co-Treasurers: Hoegerl nominated by Diederich. Second by Verlengiere. Verlengiere nominated by Araki. Second by Norgaard. In Favor: Unanimous Passed President Hilger welcomes the following members and guests in attendance: Janet Scribner, Stewart Willis, Don Durbin Sr., Terry Nash, Sharee Hoegerl, and Carmen Carranza. President Hilger thanks the guests for attending the Meeting. Hilger gives a brief description of the meeting format and agenda. Treasurer’s Report Presented by Hoegerl. Profit & Loss – 3 Year Comparison –Income down i.e. Membership dues, regional income, Karter News income, pit pass sales. Reduced office staff. Negotiated for lower office lease. Supply purchases down from previous year. New computer hardware purchased. Discuss Committee accounts. Discuss liability, regional and reserve accounts. Accounts Receivable Summary –Most receivables are for the 2012 IKF Rulebook. Transponder fund for Speedway transponders. Motorcycle insurance available. 2011 Top 5 Pit Pass Sales Hilger reads the Top 5 2011 Pit Pass Sales. Hilger thanks the top tracks/clubs and states each of them will receive a Certificate for a free year of track sanctioning. Hilger thanks all tracks for their support of the IKF. 2013 Grand National Bids & Questionnaires Reviewed the Bids and Questionnaires received for the 2013 Grand Nationals. The bidders below will have the opportunity to make a presentation at the Spring Board Meeting, with voting to follow. 2 CYCLE SPRINT Region 7 Willow Springs Kart Club Willow Springs Kart Track Rosamond CA Region 6 Italian Motors USA * Sumas Int’l Motorsports Sumas WA *Italian Motors withdrew their bid. Region 6 So. Oregon Karters** Jackson Ct. Sports Park Medford OR **Bid received after deadline 2 & 4 CYCLE SPEEDWAY/SPEEDWAY MIDGET Region 5A Huron Kart Club Rolling Thunder Speedway Huron SD 2 Cycle Sprint: Discussion regarding acceptance of late bids. Late bids will not be accepted as primary event promoter. Board agrees to solicit bids for back up track for the 2013 2 Cycle Sprint Grand National. 2/4 Cycle Speedway/Speedway Midget: Solicit for back up bid. Araki asks about the entry fees submitted by Willow Springs and So Oregon Karters. Discussion by Board. Verlengiere asks if all bids can be rejected, Board replies yes. Araki feels that fee limits should be set. Hilger to contact Willow Springs and Huron prior to the March Board Meeting for review of fees. 2012 Grand National Director in Charge & Tech Director Appointments DIRECTOR IN CHARGE TECH DIRECTOR 2 CYCLE SPRINT Bill Hilger John Motley Kerman Kart Club Fresno Fairgrounds Fresno CA June 20-23, 2012 4 CYCLE SPRINT Ed Diederich/Glenn Araki (back up) Mike Schorn Tri City Kart Club Horn Rapids Kart Track Richland WA July 11-14, 2012 2/4 CYCLE SPEEDWAY Tom Rayl Jack Hoegerl/Terry Nash SPEEDWAY MIDGET University Plains Speedway Brookings SD South Dakota Kart Club July 29 – August 4, 2012 Stewart Willis discusses Region 7 Sprint. Needs sales person to sell the brand to the tracks/clubs. Susan Herrera, Region 11 Sprint Secretary, joins the Meeting. Hoegerl states there are no bids for the 2013 4 Cycle Sprint and Road Race Grand Nationals. States the bids should be requested for each division i.e. 2 Cycle Sprint, 4 Cycle Sprint, Shifter, 2 Cycle Speedway/Speedway Midget, 4 Cycle Speedway and Road Race. Option for combined events. Lengthy discussion regarding EMT and ambulance requirements and fees to tracks/clubs/promoters. Hilger to contact the IKF insurance company. Hoegerl asks to reopen bids for the 2013 4 Cycle Sprint and Road Race Grand Nationals. Motion by Verlengiere to reopen bids for the 2013 4 Cycle Sprint and Road Race Grand Nationals. Deadline for bid submission is March 15 2012. Second by Araki. Unanimous Passed 2012 2/4 Cycle Speedway/Speedway Midget Grand National Race Schedule and Local Option Classes. Race schedule submitted is 8 classes per day. Hilger suggests another day be added to the race schedule. Norgaard suggests adding Saturday as a race day and Sunday as the rain date. Discussion by Board. Hoegerl and Norgaard to review and bring back to the Board. Motion by Norgaard to approve the following local option classes for the 2012 2/4 Cycle Speedway/Speedway Midget Grand National. Second by Hoegerl. Briggs Animal Blue Wazoom Medium 16+ 345# Briggs Animal Super Heavy 16+ 200#driver/390# Yamaha Ltd Heavy 16+ 370# Unanimous Passed Don Durbin Sr. discusses IKF Bridgestone spec tires. Asks if a club can sell a set of tires per entry at the event? Hilger states they are to buy from the dealers/distributors. Durbin is asking for direction. Lengthy discussion. No action taken. Ron Perry joins the Meeting. Durbin states he will announce the 2012 Region 11 Sprint race schedule, points structure and class list next week. Don Durbin Sr. asks about VP Fuel. Hilger states VP is the IKF Sprint spec fuel for 2012. Hilger to meet with Stewart Willis and Don Durbin. Stewart Willis and Board discuss the Bridgestone tire. Board confirms the YLC is the IKF Sprint spec tire. Discusses YLC and YKC tires; running the YLA and YLB in the TaG class. IKF is trying to keep everyone running the same compound for the regional and Grand National races. Ron Perry discusses date conflicts of Grand National and SKUSA event. Date chosen by Perry because no other event was scheduled on the date. Attempted contact with Tom to discuss date. Will affect both events and racers will be hurt as they want to go to both events. Perry and Hilger to speak with Tom. Stewart Willis asks about duties of an IKF Regional Coordinator; information packet mailed this week. Trying to narrow down engine packages in Region 7 Sprint. Araki says the current schedule shows events on the same day for Regions 7 and 11. Araki says Region 11 has no drop but Willis says Region 7 does have a drop. Willis wants them to stay in the race until the end of the series. Willis explains profit percentages/club profit sharing. Verlengiere states class sponsorship funds can only be used for year-end awards unless the IKF Board votes otherwise. Willis wants to start marketing campaign. Verlengiere wants reserve available; Willis agrees. Willis requests percentage for marketing – Board agrees. Additional awards/banquet fund to be figured into each entry fee. Discuss sponsorship procedures. Araki suggests Willis talk to Don Durbin Sr. regarding the bonus points program. Willis leaves the Meeting. Verlengiere Tables the discussion about merger. Motion by Verlengiere to suspend Section 101.3.4 and 101.3.4.1 for 4 years effective 1-1-2012. To reduce the amount of paperwork associated with pit pass sales and race recap from clubs and tracks. Sections to remain in the Rulebook. At the Fall Board Meeting in 2015, the IKF Board will make a decision to continue or remove the suspension of these Sections. The suspension will not affect Section 101.3.4.2 and Section 850. Classes are frozen except by a Super Majority vote of the Board. Second by Scribner. To reduce the burden of reporting after races. Discussion by Board. Motion and Second Rescinded by Verlengiere and Scribner. Motion by Norgaard to appoint Brad Gilbertson as the 2012 IKF North Dakota Governor. Second by Diederich. Qualifications given by Norgaard. In Favor: Unanimous Passed Motion by Norgaard to add Speedway to Section 115.4 IKF Experts. Second by Rayl. Discussion by Board. In Favor: Araki, Diederich, Norgaard, Rayl, Verlengiere Opposed: Hilger, Hoegerl Abstain: Scribner Absent: Schorn Passed Norgaard presents 2012 National Weekly Speedway Points Series. Board requests copy of this program. Araki suggests they discuss at tomorrows Meeting. Shirley Hilger joins the Meeting. Motion by Norgaard to add Section 401.4.1: Wheelbase: Maximum 50” Minimum 40” Measured center to center at the outside end of the axle to the outside end of the spindle. Add to Section 420.2 Wheelbase: Measured center to center at the outside end of the axle to the outside end of the spindle. Add Section 451.5.1 Wheelbase: Maximum 50” Minimum 40” Measured center to center at the outside end of the axle to the outside end of the spindle. Second by Rayl. Discussion by Board. In Favor: Unanimous Passed Norgaard opens discussion on Section 104.6.4 Exceptions. a. Driver must be within 12 months of the respective age group to be considered. Discussion by Board. Diederich to submit rule rewrite prior to the March Board Meeting. Norgaard opens discussion on Section 407.7 Yellow Caution Period. Causing 2 Yellows, lazy spins – ongoing. No action taken. Norgaard wants to add value to IKF memberships, delete punch system, feels there is a need to educate racers, he is out to help the Speedway division. Hilger states the key is signing up the tracks. Diederich asks to add the following: Section 104.17.2.3 IKF Speedway Experts may enter the Grand National in their Expert Division without participating in three Regional events. These Experts will not be required to pay a waiver fee. Motion by Scribner to add to Section 103.3 Governors: Effective 1-1-2012, Governors responsibilities will also include recruiting non IKF tracks into IKF sanctioned and insured tracks. Governor is responsible for handling the IKF Track Membership Application and submitting it to the IKF Office. A fee of $200 will be paid for a successful recruitment. Governors will be paid $50 for resigning an existing IKF track. Discussion by Board. Second by Verlengiere. In Favor: Unanimous Passed Motion by Scribner to change the IKF Website Advertising Rates as follows: Eliminate the 1 and 3 month rates for the Site Wide Ads. Banner Ads will be $250 for 6 months and $400 for 12 months. Block Ads will be $100 for 6 months and $175 for 12 months. Eliminate all Page Targeted Ads. All Ads are subject to a One Time Set Up Fee of $25. Second by Verlengiere. In Favor: Unanimous Passed Board discusses the IKF Race Recap and Waiver Paperwork. Waiver Paperwork is required by insurance. Clarification that only the Parent or Legal Guardian can sign a Minor Release Form. Discussion of spectator area/cold pit/hot pit. Ron Perry discusses the 2012 2 Cycle Sprint Grand National i.e. sponsorship opportunities; asks for input from the Board. Duffy sponsorship, GN Director in Charge and Tech Director, concern for entry counts and deadlines for some classes i.e. Rotax, IAME Cup, TaG; can run 18 classes total, needs to see what is going to happen in Region 11. Biggest concern is Rotax. Will email class structure to the Board. Concerned about punches; thinks it will hurt them; could hurt entries. Scribner asks about waivers. Durbin says if you don’t have the punches, you potentially hurt the regions. Discussion on ability to earn punches in Regions 7 and 11. Verlengiere suggests two punches for 2012. Perry says there is a lot of interest in a “Road to the Nationals” punch only races; wanted to make his club races the punch only races. Motion by Verlengiere to suspend the 3 punch rule for Sprint for one year in lieu of one punch for this year because of early timing of the Grand Nationals and the few races after last years Grand Nationals. Discussion by Board. Second by Araki. In Favor: Araki, Norgaard, Rayl, Verlengiere Opposed: Diederich, Hoegerl, Scribner Absent: Schorn Passed Durbin is not happy about the punch requirement change. Built program around the punch rule and the basic structure that is in place. Verlengiere suggests two punches. Motion by Scribner to change the above vote to 2 punches required for the 2012 IKF 2 Cycle Sprint Grand National. Discussion by Board. Second by Verlengiere. In Favor: Araki, Norgaard, Rayl, Scribner, Verlengiere Opposed: Hoegerl Abstain: Diederich Absent: Schorn Passed Perry and Hilger to work on races scheduled on same dates. Meeting Adjourned at 6:12pm. President Bill Hilger called the Sunday Open Meeting to order at 8:10 am. Directors present at Roll Call were Glenn Araki, Ed Diederich, Bill Hilger, Jack Hoegerl, Doug Norgaard, Tom Rayl, Rick Scribner, and Art Verlengiere. Director Mike Schorn was not present at the Meeting. Guests and Members present were Sharee Hoegerl, Susan Herrera, and Don Durbin Sr.. Motion by Hilger to change the following effective April 1 2012: Section 403 Class #1 and #2 Change to .440 restrictor Class #3 and #4 Change to .530 restrictor. Section 700.3.1 Remove Horstman, replace with American Power Sports/APS. Section 700.3.3 Remove Horstman, replace with APS/IKF. Section 700.3.7.1 Remove Horstman. Discussion by Board. Second by Norgaard. In Favor: Unanimous Passed Rule Clarification by Tom Rayl: Section 701.8.3 Add .695” max straight bore after .695” No-Go in first sentence. Motion by Araki to add to Sections 115.2 Number Panel Color, 115.2.1 and 115.3: Add the color “red”. Second by Verlengiere. In Favor: Unanimous Passed Janet Scribner joins the Meeting. Hoegerl discusses Section 620.19.1 Clutch Specifications. Discussion by Board. No action taken. Motion by Verlengiere Section 617.9 Piston to change the following on the KSI Piston 2012: A = 0.609” B = 0.470” C = 0.736” Second by Scribner. Discussion by Board. In Favor: Unanimous Passed Hilger states a rule update: Section 624.13 New Homologation Parameters re: Change the yearly renewal fee to $750.00 each with included advertising program. Communications from Members: 1. Email from David Moffitt – IKF/Road Race Discussed by the Board. Board thanks Mr. Moffitt for his time and concern. No action taken. 2. Email from Chad Willet – Junior Expert Status Discussed by the Board. Board thanks Mr. Willet for his time and concern. No action taken. Discussion on the Region 7 Sprint Transponders. Verlengiere states Region 7 Sprint owns the transponders. Wants a reserve created to cover repairs, replacements, purchase software, etc. Requires a rental fee up front. Inventory of the transponders to be done and need to be signed out. Hilger recognizes Bobby Kelley for his efforts as the inaugural winner of the Mazda Road to Indy Scouting Combine. States he outperformed and exceeded all expectations. Requests an Outstanding Achievement Award Plaque for Mr. Kelley. Motion by Scribner to accept the IKF National Weekly Speedway Points Series presented by Norgaard for all Speedway tracks. Effective February 1 – December 31 2012. 1. Letter of Intent must be received from participating tracks. 2. Local tracks run a weekly show and accumulate points for National Points. 3. Tracks must be IKF sanctioned and insured at all series events. 4. Racers must be IKF members in all 9 National punch classes. 5. 9 National Classes to run for the National Points. Local Option classes are not eligible. a. Junior I Heavy b. Junior II Heavy c. Stock Heavy d. Junior 1 Briggs Animal Heavy e. Junior II Briggs Animal Heavy f. Briggs Animal Heavy g. Junior I Heavy - 2 Cycle h. Junior II Heavy - 2 Cycle i. Yamaha KT100S Heavy 6. Racers will have a total of 10 races. Take their 10 best finishes throughout the racing year. 7. Each local track race counts as ½ punch toward National punches. (Regular IKF regional races count as a whole punch.) A ½ punch will not be rounded up. 8. Bonus points of 100 will be given to each racer that enters the Grand Nationals. 9. Using the points table in Section 800.12. The tie breaking rule in Section 800.9 will be used in the event of a tie. 10. Points may not be transferred from one class to another class. 11. Each track that chooses to participate in this program will submit race results to the IKF Office within 10 days. Tracks to submit $3.00 per entry to the IKF Office. 12. Tracks must send a yearly schedule. 13. Tracks must have a credit card or debit card on file at the IKF Office. 14. IKF to send paperwork and wristbands out to the tracks. First place award will be a very nice trophy, second through tenth will receive recognition. Norgaard to start with 5-6 tracks. Norgaard to maintain series points and punches. Second by Rayl. Lengthy discussion by Board. Clarifies the stand alone regional programs will remain. In Favor: Araki, Diederich, Hoegerl, Norgaard, Rayl, Scribner, Verlengiere Passed Durbin agrees with program above. Would like to pursue in his region. Durbin to contact Region 6 and 7 Sprint Regional Coordinators and Governors. Board would like to test this program in Speedway. Scribner will bring this to the February Phone Board Meeting. February Phone Board Meeting is February 22 2012 at 5:30pm. Sharon Barros joins the Meeting. Araki talked to Ron Perry. Fresno would like to host 3 “punch only” club races for a “Road to Nationals”. Wants to rescind the 2 punch rule and go back to 3 punch rule for the Grand National. Board to discuss at the February Phone Board Meeting. 2012 Board Meeting Dates & Locations March 24-25 2012 Ontario CA September 22-23 2012 Ontario CA Meeting Adjourned at 10:45 am.